First Step to an EHCP: How to Request an EHC Needs Assessment

Written By Amber Windsor

Applying for an Education, Health and Care Needs Assessment (EHCNA) is the very first step towards securing an EHCP for your child. It can feel daunting — the forms, the legal references, and the pressure of “getting it right.” But here’s the good news: the law is clear. Any parent, carer, or young person has the right to request an assessment directly from their Local Authority. You don’t need a school’s permission, and you don’t need to have everything figured out before you start.

At Canary SEND, we believe the earlier you act, the better. This guide will take you through the process step by step, and you can also download a free parent-friendly request letter template at the end.

What is an EHC Needs Assessment?

An EHC Needs Assessment (EHCNA) is the legal process that decides whether your child requires an Education, Health and Care Plan (EHCP). The EHCP is the document that sets out your child’s needs, the support they require, and (if relevant) the type of school or provision they should attend.

Key point: The assessment is about gathering information — it’s not about whether your child “deserves” support.

Who can make a request?

  • Parents or carers

  • Young people aged 16–25 in their own right

  • Schools and early years settings

Many parent carers think the school has to apply. This is not true — you can (and often should) make the request yourself.

How to make the request

  • Step 1: Write to the Director of Children’s Services at your Local Authority.

  • Step 2: State clearly that you are requesting an EHC needs assessment under section 36(1) of the Children and Families Act 2014.

  • Step 3: Include key background information about your child, their strengths, and your concerns.

  • Step 4: Attach any reports or evidence you already have (school reports, professional assessments, GP/paediatrician letters, etc.).

  • Step 5: Keep a copy for your records.

What happens next?

  • The Local Authority has 6 weeks to decide whether or not to carry out the assessment.

  • If they say no, you have the right to appeal to the SEND Tribunal.

  • If they say yes, they will gather information from you, the school, and professionals before deciding whether to issue an EHCP.

Free Download – Parent Request Guide & Template

We’ve created a free downloadable guide and letter template to help you make your request. It includes:

  • A ready-to-use letter you can adapt to your child’s situation.

  • Guidance on what evidence to include.

  • Plain-English explanations of the legal test.

Need 1:1 support? See how we can work with you directly or book a call to find out more.

Amber Windsor
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